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STAFF

VACANCY FOR A FINANCE AND ADMINISTRATION MANAGER LONDON COMMON LAW CHAMBERS

We are a very busy and highly regarded London based Common Law set of Chambers, with 25 barristers and two pupils, specialising in Criminal, Regulatory and Immigration Law.

We are offering an exciting opportunity to an experienced administrator who will be responsible for the daily administration of Chambers’ finances, resources and facilities.

The role will also entail providing additional telephone and diary management support to the clerks during holiday or exceptionally busy periods. Training will be provided, if required.

The Administrator will be directly responsible to Chambers’ Managing Consultant and to Chambers’ Management Committee and the role will encompass the following;

Financial Management

Weekly BACS payments to members;
Monthly payments to Pupils;
Payments of expenses;
Payments to all suppliers;
Bank reconciliations of Chambers’ fees account;
Production of regular income and expenditure reports for the Managing Consultant for use by the Management Committee;
Ensuring member contributions are made monthly and whenever else required;
VAT returns; 
Assist Chambers’ Managing Consultant in producing annual budgets for approval by the Management Committee;
Provision of end of month figures to Chambers’ Payroll Administrator;
Payments to Transpact.
Administrative Responsibilities

Management and negotiation of all contracts with external suppliers;
Annual recording of receipt of members regulatory renewals; Practicing certificates, Professional Insurance through BMIF CPD Records and Data Protection Certificates;
Supplying new Barristers, pupils and staff with all required documentation and equipment;
Assisting the Pupillage Committee with Gateway applications and with Pupillage administration;
GDPR compliance including regular review of all Privacy Notices, meeting of destruction deadlines, secure storage and disposal of confidential waste.
Assisting the Managing Consultant with responses to BSB Regulatory Returns and implementation of any new Codes of Practice.
Facilities

Management of all Chambers’ facilities;
Contact with the Inn or repair contractors;
Point of contact for Chambers’ cleaning operatives;
Responsible for the security and insurance of Chambers;
Arranging annual Health and Safety and Fire Risk assessments.
Minimum Requirements

Excellent IT skills;
Two years previous experience of financial administration in a busy environment;
The ability to work without close supervision and to be able to work closely with Chambers’ members and staff;
Meticulous oral and written presentation.
Desirable but not essential experience

Previous experience in a set of Chambers or other professional legal service; 
Knowledge of MLC case management system and Transpact BACS payments. 
Salary: circa £28,000.00 per annum, but is subject to experience in previous roles..

To apply please e mail a CV and covering letter to christine@9kbw.com on or before November 6th 2020..