We use cookies to improve our site and your experience. By continuing to browse on this website you accept the use of cookies.

9 King’s Bench Walk Privacy Notice - General Data Protection Regulation (“GDPR”) 

 

Please read the following information carefully. This privacy notice contains information about the information collected, stored and otherwise processed about you and the reasons for the processing. It also tells you who Chambers shares this information with, the security mechanisms Chambers has put in place to protect your information and how to contact Chambers in the event you need further information.  

Chambers has a full Privacy Policy which can be accessed by clicking Here.

9 King’s Bench Walk collects, uses and is responsible for personal information about you. When Chambers does this it is the ‘controller’ of this information for the purposes of the GDPR and the Data Protection Act 2018. 

9 KBW may collect and process Personal Data, such as your e-mail address, name, home or work address or telephone number. If you instruct Counsel at 9 KBW we may collect and store billing and credit card information. 9 KBW may also collect anonymous demographic information which is not unique to you, such as your postal code, age, gender, preferences, interests and favourites

If you need to contact Chambers about your information or the processing carried out you can use the contact details at the end of this document.

Who is collecting your Information?

Chambers of Shabeena Azhar and Jonathan Mole at 9 King’s Bench Walk collects some or all of the following personal information that you provide:

What information is collected and what does Chambers do with your information?

Your privacy is very important to us so you need to be clear that by providing personal information such as your name or e-mail address or filling in our enquiry or feedback forms, you are agreeing that we may contact you with regard to the information provided to maintain quality of the service and to provide general statistics regarding use of the Website. Please see our Cookie Policy.

9KBW encourages you to review the privacy statements of websites you choose to link to from the Website, so that you can understand how those websites collect, use and share your information. 9KBW is not responsible for the privacy statements or other content on other websites

We may ask you to provide personal information if you register for any seminar or other event hosted by 9KBW, which we may then store and use. We may collect information such as your name, title, job title, email address, telephone numbers, firm or company name, billing address, home address, bank card and banking details. We will never collect personal details from you without your knowledge and permission. The information you provide us may be used to contact you through postal mail or email or by telephone.

Information about your computer hardware and software also may be automatically collected by the Website. This information can include your IP address, browser type, domain names, access times and referring website addresses. This information is used by 9 KBW for the operation of the service, to maintain quality of the service and to provide general statistics regarding use of the Website. Please see our Cookie Policy.

9KBW encourages you to review the privacy statements of websites you choose to link to from the Website, so that you can understand how those websites collect, use and share your information. 9KBW is not responsible for the privacy statements or other content on other websites

We may collect the following information

a.         personal details

b.         family details

c.         lifestyle and social circumstances

d.         goods and services

e.         financial details

f.          education, training and employment details 

g.         physical or mental health details

h.         racial or ethnic origin

i.          political opinions

j.          religious, philosophical or other beliefs 

k.         trade union membership

l.          sex life or sexual orientation

m.        genetic information

n.         biometric information for the purpose of uniquely identifying a natural person 

o.         criminal proceedings, outcomes and sentences, or related security measures

p.         other personal information relevant to instructions to provide legal services, including information specific to the instructions in question.

Information collected from other sources.

The same categories of information may also be obtained from third parties, such as members of Chambers, experts, members of the public, your family and friends, witnesses, courts and other tribunals, suppliers of goods and services, investigators, government departments, regulators, public records and registers    

How Chambers uses your personal information: Purposes

Chambers may use your personal information for the following purposes:

i.          to promote and market the services of the Barristers 

ii.         to train barristers 

iii.        to recruit staff and pupils

iv.        to assess applications for tenancy, pupillage, internship, temporary vacancies and mini-pupillages

v.         to fulfil equality and diversity and other regulatory requirements,

vi.        to procure goods and services,

vii.       to manage matters relating to employment, including payroll and pensions

viii.      to respond to requests for references

ix.        to publish legal judgments and decisions of courts and tribunals

x.         to respond to potential complaints or make complaints 

xi.        to carry out anti-money laundering and terrorist financing checks

xii.       as otherwise required or permitted by law.

Marketing and promotion

In relation to personal information collected for marketing purposes, the personal information consists of 

•          names, contact details, and name of organisation

•          the nature of your interest in Chambers' marketing 

•          your attendance at Chambers events.

This will be processed so that you can be provided with information about Chambers and our Barristers and to invite you to events.

You may contact Chambers using the contact details at the end of this document if you no longer wish to receive such invitations or information. 

Security of your personal information

We will take all reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. Any personal data is kept stored electronically on a hosted, password protected and encrypted server. Members of 9KBW may also store data on their own personal electronic devices, which are also suitably protected by password and encryption. Copies of hard data are stored on secure and locked premises protected by door entry systems. All hard copies of sensitive data are stored in a lock and secure container. 

Whether information has to be provided by you, and why

If you apply to Chambers for a position or are seeking a reference or are a member of staff your personal information has to be provided to Chambers, so that your application, your educational qualifications, your regulatory professional subscriptions, your fees, your contributions to Chambers expenses any salary, commission and pensions can be administered. It also enables Chambers to comply with its regulatory obligations, and to keep accounting records

If you are offering or providing Chambers with goods or services your information may be processed in relation to such offers or contracts. 

The legal basis for processing your personal information 

Chambers relies on the following as the lawful bases to collect and use your personal information:

If you have consented to the processing of your personal information, then Chambers may process your information for the Purposes set out above to the extent to which you have consented to Chambers doing so.
In relation to information in categories (g) to (o) above (these being categories which are considered to include particularly sensitive information and which include information about criminal convictions or proceedings), Chambers is entitled by law to process the information where the processing is necessary for legal proceedings, legal advice, or otherwise for the establishment, exercise or defence of legal rights. 
In relation to information which is not in categories (g) to (o) above, Chambers relies on its legitimate interests and/or the legitimate interests of a third party in carrying out the processing for the purposes set out above. 
In relation to information which is in categories (g) to (o) above (these being categories which include particularly sensitive information and which include information about criminal convictions or proceedings), Chambers relies on your consent for any processing for the purposes set out in purposes (i), (ii), (vi) and (viii) above. However, if you do not consent to processing for the purpose of providing a reference Chambers will be unable to take or provide a reference. This is because Chambers needs to be able to retain all information about you to provide an informed and complete reference.
The processing is necessary for the purposes of performing or exercising obligations or rights which are imposed or conferred by law on Chambers or you in connection with employment, social security or social protection. 
Chambers has a Policy setting out its obligations under DPA Bill sch. 1 Part 1. para. 1(1)(b)] and its compliance with Schedules 2 and 3 Please click the link here
The processing is necessary for the assessment of your working capacity or health or social care purposes.
The processing of information in categories (g), (h), (j) and (l), is necessary for the purposes of identifying or keeping under review the existence or absence of equality of opportunity or treatment between members of staff, tenants, pupils and mini-pupils with a view to enabling such equality to be promoted or maintained 
The processing is necessary to prevent or detect unlawful acts where it is in the substantial public interest and it must be carried out without consent so as not to prejudice those purposes.
In certain circumstances processing may be necessary in order that Chambers can comply with a legal obligation to which it is subject (including carrying out anti-money laundering or terrorist financing checks).
Who will Chambers share your personal information with?

It may be necessary to share your information with the following:

information processors, such as the sub contracted Managing Consultant and Administrator, payroll support, outsourced fee clerks, IT support staff, email providers, website designers information storage providers.
in the event of complaints, the Head of Chambers and members of Chambers who deal with complaints, the Bar Standards Board and the Legal Ombudsman
other regulatory authorities
current, past or prospective employers or employees
in the case of recruitment of barristers to or from other chambers, your current, past and prospective chambers
education and examining bodies
legal professionals
experts and other witnesses
prosecution authorities
local authority lawyers
courts and tribunals
Chambers’ staff
pupil barristers
lay and professional clients of Members of Chambers
family and associates of the person whose personal information Chambers is processing
current, past or prospective employers
business associates, professional advisers and trade bodies, e.g. the Bar Council
the intended recipient, where you have asked Chambers to provide a reference
the general public in relation to the publication of legal judgments and decisions of courts and tribunals 
Chambers may be required to provide your information to regulators, such as the Bar Standards Board, the Financial Conduct Authority or the Information Commissioner’s Office. In the case of the Information Commissioner’s Office, there is a risk that your information may lawfully be disclosed by them for the purpose of any other civil or criminal proceedings, without Chambers’ consent or your consent, which includes privileged information.
Chambers may also be required to disclose your information to the police or intelligence services, where required or permitted by law.  

The personal information Chambers obtains may include information obtained from: 

legal professionals
experts and other witnesses
prosecution authorities
courts and tribunals
pupil barristers
lay and professional clients of members of Chambers 
family and associates of the person whose personal information Chambers is processing
in the event of complaints, the Head of Chambers, other members of Chambers who deal with complaints, the Bar Standards Board, and the Legal Ombudsman
other regulatory authorities
current, past or prospective employers
education and examining bodies
business associates, professional advisers and trade bodies, e.g. the Bar Council
the intended recipient, where you have asked Chambers to provide a reference.
the general public in relation to the publication of legal judgments and decisions of courts and tribunals 
9 KBW has a policy document in respect of compliance with DPA Bill sch 1 Pt 2 para. 5(1) & Para. 39 in Pt 4
data processors, such as sub contracted Managing Consultant and Administrator, payroll support, outside fee collectors IT support staff, email providers, data storage providers , website designers
public sources, such as the press, public registers and law reports. 
 

Transfer of your information outside the European Economic Area (EEA)

This privacy notice is of general application and as such it is not possible to state whether it will be necessary to transfer your information out of the EEA in any particular case or for a reference. However, if you reside outside the EEA or your case or the role for which you require a reference involves persons or organisations or courts and tribunals outside the EEA then it may be necessary to transfer some of your information to that country outside of the EEA for that purpose. If you are in a country outside the EEA or if the instructions you provide come from outside the EEA then it is inevitable that information will be transferred to those countries. If this applies to you and you wish additional precautions to be taken in respect of your information please indicate this when providing initial instructions.

Some countries and organisations outside the EEA have been assessed by the European Commission and their information protection laws and procedures found to show adequate protection. The list can be found here. https://ico.org.uk/for-organisations/guide-to-data-protection/principle-8-international Most do not. If your information has to be transferred outside the EEA, then it may not have the same protections and you may not have the same rights as you would within the EEA.

Chambers may transfer your personal information to the following which are located outside the European Economic Area (EEA):

cloud information storage services based in the USA who have agreed to comply with the EU-U.S. Privacy Shield, in order to enable me to store your information and/or backup copies of your information so that Chambers may access your information when they need to. The USA does not have the same information protection laws as the EU but the EU-U.S. Privacy Shield has been recognised by the European Commission as providing adequate protection. To obtain further details of that protection see https://ec.europa.eu/info/law/law-topic/information-protection/information-transfers-outside-eu/eu-us-privacy-shield_en.]
cloud information storage services based in Switzerland, in order to enable me to store your information and/or backup copies of your information so that Chambers may access your information when it needs to. Switzerland does not have the same information protection laws as the EU but has been recognised by the European Commission as providing adequate protection; see https://ec.europa.eu/info/law/law-topic/information-protection/information-transfers-outside-eu/adequacy-protection-personal-information-non-eu-countries_en.]
If Chambers decides to publish a judgment or other decision of a Court or Tribunal containing your information then may be published to the world.  
Chambers will not [otherwise] transfer personal information outside the EEA [except as necessary for the conduct of any legal proceedings]. 
If you would like any further information please use the contact details at the end of this document.

How long will Chambers store your personal information? 

Chambers will normally store all your information:

until at least 7 years after the expiry of any relevant limitation period, for example the date on which you leave Chambers or your employment terminates, the date of the last provision of service or goods, the date of the last payment of your tax and NIC to HMRC, the date of the last fee payment made or received or the date on which all outstanding payments are written off, whichever is the latest. This is because it may be needed for potential legal proceedings or enquiries from Government agencies such as the LAA or HMRC or CPS or instructing solicitors regarding advice on appeal or making enquiries concerning fees At this point any further retention will be reviewed and the information will be marked for deletion or marked for retention for a further period. The latter retention period is likely to occur only where the information is needed for legal proceedings, regulatory matters or active complaints. Deletion will be carried out as soon as reasonably practicable after the information is marked for deletion. 
Equality and diversity data may be retained for a period of three years in pseudonymised form for the purpose of research and statistics and complying with regulatory obligations in relation to the reporting of equality and diversity data.  
Names and contact details held for marketing purposes will be stored indefinitely or until Chambers becomes aware or is informed that the individual has ceased to be a potential client.
Personal information held for recruitment purposes or in relation to pupillage , internship or mini-pupillage will be stored for a period of three years for example the date on which you leave Chambers or your employment terminates, the date of the last provision of service or goods. This is because we may receive requests for references or enquiries from Government departments concerning your employment status and records held by us. At this point any further retention will be reviewed and the information will be marked for deletion or marked for retention for a further period. The latter retention period is likely to occur only where the information is needed for legal proceedings, regulatory matters or active complaints. Deletion will be carried out as soon as reasonably practicable after the information is marked for deletion. 
 

 

Consent 

As explained above, Chambers is relying on your explicit consent to process your information in categories (g) to (o) above. You provided this consent when you applied to become a member of staff, tenant, pupil or mini-pupil or you asked Chambers to provide a reference].

You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity carried out prior to you withdrawing your consent. However, where Chambers also relies on other bases for processing your information, you may not be able to prevent processing of your information. 

If there is an issue with the processing of your information, please contact Chambers using the contact details below. 

Your Rights 

Under the GDPR, you have a number of rights that you can exercise in certain circumstances. These are free of charge. In summary, you may have the right to:

Ask for access to your personal information and other supplementary information;
Ask for correction of mistakes in your information or to complete missing information Chambers holds on you;
Ask for your personal information to be erased, in certain circumstances;
Receive a copy of the personal information you have provided to me or have this information sent to a third party. This will be provided to you or the third party in a structured, commonly used and machine-readable format, e.g. a Word file;
Object at any time to processing of your personal information for direct marketing;
Object in certain other situations to the continued processing of your personal information;
Restrict the processing of your personal information in certain circumstances;
Request not to be the subject to automated decision-making which produces legal effects that concern you or affects you in a significant way.
If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual's rights under the GDPR.

If you want to exercise any of these rights, please:

Use the contact details at the end of this document;
Chambers may need to ask you to provide other information so that you can be identified;
Please provide a contact address so that you can be contacted to request further information to verify your identity;
Provide proof of your identity and address;
State the right or rights that you wish to exercise.
Chambers will respond to you within one month from when it receives your request.

How to make a complaint? 

The GDPR also gives you the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of information protection laws occurred. The Information Commissioner’s Office can be contacted at http://ico.org.uk/concerns/.  

Future Processing

Chambers does not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on the Chambers’ website at www.9kbw.com 

Changes to this privacy notice

This privacy notice was published on 30thMay 2018

Chambers continually reviews its privacy practices and may change this policy from time to time. When it does an amended privacy notice will be placed on the Chambers’ website www.9kbw.com

Contact Details

If you have any questions about this privacy notice or the information Chambers holds about you, please contact Chambers using the contact details below. 

The best way to contact Chambers is to write to Christine Eadie Managing Consultant or by email at email to Christine@9kbw.com or by phone 020 7353 9564

Charles Drinnan succeeds for the Isle of Wight Council, the Respondent in an Appeal against an enforcement notice under the Regulatory Reform (Fire Safety) Order 2005
The Appellant appealed against an enforcement notice served by the Council over numerous dangerous fire safety issues in four properties on the Island – an important issue in the aftermath of the Grenfell fire

Read more


Laura Paisley joins 9KBW
9 KBW is delighted to welcome Laura Paisley as our latest tenant, following the successful completion of her pupillage. Laura specialises in criminal and regulatory law and her full profile will be uploaded shortly.

Read more


R –v- Fritz Brown – Kingston Crown Court – August 2018
John Clifford secures conviction after trial in Operation Trident investigation into importation of firearms from Slovenia. Package intercepted containing a number of pistols and fully automatic machine gun at courier depot

Read more


R –v- Marcus Walters – Kingston Crown Court – August 2018
John Clifford secures conviction after trial in Rape and ABH case where victim met Defendant through mutual friend on evening in question at her address. All three were drinking before Defendant followed victim upstairs and made unwanted

Read more


R –v- Sher-Afgan Khattak – Kingston Crown Court [Operation Meaning]
John Clifford secures conviction in Organised Crime Division case on prohibited firearm, ammunition and possession with intent to supply Class A drugs.

Read more